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Help - Mailings

The Mailings menu allows you to mail and manage the messages that you've configured to send to specific lists. You can organize your mailings in folders or search for specific ones. You can also view and manage your users' mailings just as you would your own.

You are also able to send specific mailings in shell. Pass the following, replacing "mailing_id" with the numeric ID of the desired mailing:
./sendmailing --id=mailing_id

Whenever you are viewing the Mailings menu, a small folder menu will be displayed in the top-left corner of the admin panel.

- Three folders, "Queued Mailings", "Sent Items" and "Deleted Items" appear by default. Clicking a folder's name will display the mailings it contains.

- Sub-folders can be created in the "Sent Items" folder by entering a name in the field provided and selecting in the drop-down menu which folder the sub-folder should appear in. Click "Add" to create a new folder. Sent mailings can be moved from folder to folder (within the main Sent folder). While viewing sent mailings, click the checkboxes beside the desired mailings, select a destination folder from the drop-down menu below the list of mailings, and click "Move".

- Sub-folders can be modified or deleted. Click on the desired sub-folder's name, change its name in the field provided and click "Update", or click the "Delete" button.

Mailings
The mailings menu displays records of your mailings, providing the ID, subject, and number of subscribers who will receive the mailings. Mailings in the "Queued Mailings" are displayed by default. If a mailing contains an attachment, this will be indicated by the paperclip column to the left of the mailing's Subject. This list can be sorted by ID or by creation date in ascending or descending order by clicking on the desired heading. Clicking on a mailing's subject will display details about that particular mailing, such as the From, Reply To and Return-path email addresses. The number of subscribers the mailing will be sent to is also displayed on this details page; click the number of subscribers to see a list of their email addresses.
- To send mailings to the lists of subscribers they are configured to be sent to, click the checkboxes beside the desired mailings (click the checkbox at the top of the menu to select all mailings) and click the "Start Mailings" button. Note that by default all mailings are selected; you will have to uncheck the boxes beside mailings you do not wish to send.

- To cancel mailings, click the checkboxes beside the desired mailings (click the checkbox at the top of the menu to select all mailings) and click the "Cancel Mailings" button. Note that by default all mailings are selected; you will have to uncheck the boxes beside mailings you do not wish to cancel.

Find Mailings
Clicking the "Find Mailing" link will display a form allowing you to search for specific mailings.

- Enter values for the mailings you are searching for (Subject, From Name, etc.), and define your search parameters in the bottom section of the form.

- You can define the maximum number of mailings you want the search to display in the "Maximum Hits" field.

- If the "Match Any" box is checked the search will return all mailings containing any of the search criteria entered in the search form. For example, a "Match Any" search for mailings with "2" in the Mailing ID field and "admin" in the Users Email field would return all mailings which contain "2" in the Mailing ID field, even if they did not contain "admin" in the Users Email field.

- Enter words that will be searched for in all fields in the "Keyword Search" field.

- The "Sort By" drop-down menus allow you to select whether to sort the search results by mailing ID or subject date, and whether to sort the results in ascending or descending order.

Check Bounced
Clicking the "Check Bounced" link will display a menu allowing you to login to a remote email account and manage emails sent by Gossamer List that were bounced. Gossamer Mail will search the POP account you specify for emails sent by Gossamer Mail and identify any bounced mails; the email address that bounced the mail will be identified and the matching subscriber record will be marked as bounced.

- Enter the remote server name and port entered in the fields provided.

- The "Account name" field should contain the same email address specified in the "Bounce Email" field in your Account menu. Enter that address' "Password" in the field provided.

- You have the option to automatically "Delete bounced emails". If this box is checked, all bounced Gossamer List emails will be deleted from the POP account when you login to it; bounced email addresses will not be removed from your Gossamer List lists, to do this go to the "Subscribers" section of the "Lists" menu.

- Checking the "Remember Settings" box will save your account information, so you will be able to instantly login to the same account the next time you open the "Check Bounced" menu.

- Click the "Check Bounced Emails" button to view your bounced emails. These emails can be viewed and managed in the same way as your regular sent or queued mailings.

-Note: If the number of messages in the POP account exceeds the number defined in the max_bounced_emails setting in the Misc Setup menu, you should check the account from shell. Use the following script:

./checkbounced.pl --account=username | --host=s --u=s --p=s [--port=n] | --help
--host=hostname | The remote POP3 server name
--port=110 | The remote POP3 port. Optional. Defaults to 110
-u, --username=user | POP3 email account username
-p, --password=pass | POP3 email account password
-a, --account=username | GList account username. POP3 information will be retrieved from your profile.

sendmailing.pl and checkbounced.pl are located at path_to/private/tools